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Camp Reservation Procedures

On-Line Reservation  Reservation Information and Form in Rich Text Format    In PDF Format For Cub Scout Resident Camp Information, link here.  For Cub Scout Resident Camp On-Line Reservation Form We are looking forward to offering a wonderful summer camp experience for your Scouts and Venture Crew members this year. Whether you choose the traditional dining hall, and camp program of Camp Freedom in its new location at Oberdachstetten, or choose the birthplace of Scouting with its strong quality program at Baden-Powell, or choose to venture to the World Scout Bureau's own camp and join us at Camp Alpine where wecombine a BSA program with a jamboree atmosphere, a summer of memories awaits you and your youth. Before you can attend camp, you need to register. Here are some tips and policies to help you glide right through the registration process and to help you pay at the camp discount rate. 1. Choose your camp from January to April From December 10, 2007 until April 2008, Troops and Crews can reserve their week at camp by making a $100 deposit. This fee is applied to your total camp fees. Please estimate the number of youth and leaders (don't forget to include those 2nd year Webelos in your totals) that will be attending.  This way you will be able to select the camp chosen by your youth and know if there is room. It is important that you keep current with your payments. We often have a waiting list for camps and for certain weeks. Failure to keep to pay the first deposit and the 15 June final payment may result in your slots being turned over to a unit on the waiting list. 2. Pay your deposit by 15 April for Camp Alpine and 15 May for Camp Baden-Powell and Camp Freedom including Cub Scout Resident Camp To receive the summer camp discount rate, $50 per youth attending must be paid by the initial deadline. The deadline for Camp Alpine is earlier because of the high demand and this way additional slots can be provided to troops on the wait list.  This money can be sent as a check (payable to TAC-BSA), credit card, unit account, or cash at our TAC Service Center.  Your $100 deposit will cover the deposit fees of two youth. No matter how many youth you estimated before the initial deposit, only the slots that have been paid for will be held for your unit. If space is available, you may continue to add scouts to your unit's total after initial deadline but they will pay the regular camp fee rate with one exception, if you recruit a new youth and turn in the application form and camp payment at the same time, the new youth will also pay the discount rate. Fees are transferable. For example, if John Scout signed up and paid for camp, and then cannot attend, and Bill Scout decides he wants to go to camp, Bill can take John's slot. However, it is the unit's responsibility to collect Bill's fees and to reimburse John's family. 3. Pay all remaining fees (including leaders) by 15 June You will need to do this to receive the discount camper fee rate. Our camps are not equipped to handle large sums of registration money on site. High Adventure Fees for Alpine and Baden-Powell are paid in local currency on the day of registration and then are used to pay local instructors. Remember you must pay the initial deposit by the initial deadline and the balance of the fees by 15 June to receive the discount rate.  2008 Camp Fees Cub Resident Camp at Camp Freedom (Oberdachstetten) 4-8 August  Cubs $185 Discount Fee, $205 Regular Fee Adults: $100 2008 Prices Camp Freedom Week 1 20-26 July Week 2 27 July - 2 August $230   Youth Discout Resident  Camper Rate $250   Youth Regular Camper Rate $125   Adult Leader for each 6 Scouts Attending $180*  Adult Leaders over the 6:1 ratio Baden-Powell High Adventure Camp 28 June - 4 July $265   Youth Discount Camper Rate $285   Youth Regular Camper Rate $180    Adult Leader for each 6 scouts attending $265*    Adult Leaders over the 6:1 ratio Camp Alpine Week 1 Patrol Cooking 6-12 July $265   Youth Discount Camper Rate $285   Youth Regular Camper Rate $180    Adult Leader for each 6 scouts attending $265*    Adult Leaders over the 6:1 ratio Week 2 Dining Hall 13-19 July $345   Youth Discount Camper Fee $365    Youth Regular Camper Fee $260   Adult Leader for each 6 scouts attending $345   Adult Leaders over the 6:1 ratio  * Two Adult Leaders attend at Discount Rate as well as any adult leader when the troop meets or exceeds the 6:1 recommended BSA ratio: 1-17 Scouts: Two adults at Discount Rate 18-23 Scouts: Three adults at Discount Rate 24-29 Scouts: Four adults at Discount Rate Out of Council Troops and individual Scouts , please add $30 to the above fees Although it is important for us to know the total number of people attending camp each week including our adult leaders, we do  not apply cancellation fees to adult volunteers. For cancellations due to medical reasons, a medical certificate is requested, and fees will be waived. For cancellations due to family emergencies, unforeseen moves etc, a statement from the family is needed and fees may be waived. Cancellations after 15 April (Alpine) and 15 May (Freedom, Baden-Powell) and the Wednesday before camp starts is $50.00 per Scout. Be sure you have an e-mail confirming the cancellation. Cancellations the Thursday before camp starts and no shows at camp are $100 *if the above conditions do not apply). Provisional Scouts (Scouts attending camp without their troop) Transatlantic Council supports Scouts attending camp as a troop. There are instances when Scouts wish to attend a different week from their troop. We wish to serve as many Scouts in our camps as we can. If a troop or Scout family makes their own arrangements to attend camp with another troop, there are no additional fees. Our office will be glad to assist you by providing contact information for troops attending camp during the week you desire. If a Scout depends on the Camp or Council leadership to find a troop to host a Scout for camp, there is an additional $50 fee per Scout. Foreign Currency payments for Registration Fees Transatlantic Council serves 25 countries in Europe and operates with a US dollar budget. For units that wish to pay registration fees in local currency, you may do so with the understanding that the actual amount of the local currency to dollar conversion will be used to credit your fees. Banking service fees vary greatly.  All local currency is exchanged at our local bank and that amount will be credited towards camping fees. If there is a surplus, the amount will be credited to your Transatlantic Council account. If the conversion does not pay all the camp fees, the unit should be prepared to pay the balance of fees at camp. (if for example Troop X pays its fees in pound sterling but by the time it is exchanged, after bank fees Troop X is short $ 75 from its fees, Troop X should be prepared to pay $75 at camp, if the troop was paying the discounted camper rate, we will maintain that rate for the troop.) If you have questions about the Camp Reservation Policy, please contact Vince Cozzone at 0032 476 31 75 55, or via email at v.cozzone@skynet.be or vcozzone@bsamail.org If you have questions about specific payments your unit has made or if it has been received please contact, Program Administrator, Robby  at DSN 375 7087, 0049 621 487 7087 or from within Germany at 0621 487 7087, or via email at program@tac-bsa.org