On-Line Reservation available from our camps page. 

Reservation Information and Form: 2010 Camping Reservation Procedures.pdf

15 January 2010

Dear Fellow Scouters,

As we launch the BSA‘s 100th and TAC’s 60th Anniversary celebrations amongst the snow falling it is time to begin selecting and planning your Pack, Troop, and Crew summer camping opportunity. Whether a unit chooses the traditional dining hall and camp program of Camp Freedom or chooses the birthplace of Scouting with its strong quality program at Baden-Powell, or choose to venture to the World Scout Bureau's own camp and join us at Camp Alpine where we combine a BSA program with a jamboree atmosphere, or to experience “the best little camp in the BSA” the historical Bayern High Adventure Camp, any one of these camps awaits units and youth.

Before any camp, units need to register. Here are some tips and policies to help unit leadership to glide right through the registration process and to help the units receive the camp discount rate.

1. Choose your camp from January to April

From January to April, Packs, Troops and Crews can reserve their week at camp by making a $100 deposit. This fee is applied to total camp fees. Please estimate the number of youth and leaders (don't forget to include those 2nd year Webelos in totals) that will be attending.  This will allow units to select the camp chosen by its youth and know if there is room.

It is important to keep current with payments in order to maintain a unit’s slots. We often have a waiting list for certain weeks at camp and failing to make payments can result in slot being given to another unit. Registrations will be first accepted on 20 January 2010.

2. Pay deposit ($100 per scout/Adult) by:

•15 April – Camp Alpine and Bayern High Adventure Camp

•1 May - Baden-Powell High Adventure Camp and Cub Scout Resident Camp (Camp    Darby, Italy)

•15 May - Camp Freedom and Cub Resident Camp (Oberdachstetten, Germany)

To receive the summer camp discount rate (discount is $20 per youth attending), deposit must be paid by the initial deadline. The deadline for Camp Alpine and Bayern High Adventure Camp is earlier because of the high demand and this way additional slots can be provided to Troops on the wait list.

This money can be sent as a check (payable to TAC-BSA), credit card, unit account, Pay Pal payment or cash at our TAC Service Center or Scout Shop locations. No matter how many youth were estimated before the initial deposit, only the slots have been paid for will be held for a unit. If space is available, a unit may continue to add Scouts to its total after initial deadline but they will pay the regular camp fee rate with one exception, if unit recruits a new youth and turn in the application form and camp payment at the same time, the new youth will also pay the discount rate.

Fees are transferable. For example, if John Scout signed up and paid for camp, and then cannot attend, and Bill Scout decides he wants to go to camp, Bill can take John's slot. However, it is the unit's responsibility to collect Bill's fees and to reimburse John's family.

3. Pay all remaining fees (including leaders) by:

•10 June - Baden-Powell High Adventure Camp

•15 June – Camp Alpine and Cub Scout Resident Camp, Camp Darby, Italy

•30 June – Bayern High Adventure Camp

•1 July – Camp Freedom and Cub Resident Camp, Oberdachstetten, Germany

Units will need to do this to receive the discount camper fee rate. Our camps are not equipped to handle large sums of registration money on site. High Adventure Fees for Camps Alpine, Bayern High Adventure Camp and Baden-Powell are paid in local currency on the day of registration and then are used to pay local instructors.

Remember Units must pay the initial deposit by the initial deadline and the balance of the fees by the dates above to receive the discount rate.

2010 Camp Fees

Cub Resident Camp at Camp Freedom (Oberdachstetten, Germany) 150 Total

2-6 August

Cubs $190 Discount Fee, $210 Regular Fee

Adults: $100

Cub Resident Camp at Camp Tuscany (Camp Darby, Italy) 100 Total

28 June – 2 July

Cubs $190 Discount Fee, $210 Regular Fee

Adults: 100

(Cabin rental extra)

Camp Freedom – Oberdachstetten, Germany (150 per week)

Week 1 - 18-24 July

Week 2  - 25 -31 July

$235   Youth Discount Camper Rate

$255   Youth Regular Camper Rate

$125   Adult Leader for each 6 Scouts Attending

$180*  Adult Leaders over the 6:1 ratio

Baden-Powell High Adventure Camp (220 Total)

26 June - 2 July

$270   Youth Discount Camper Rate

$290   Youth Regular Camper Rate

$180    Adult Leader for each 6 scouts attending

$270*   Adult Leaders over the 6:1 ratio

Camp Alpine – Kandersteg, Switzerland (225 Total)

4 – 10 July Patrol Cooking Only

$285   Youth Discount Camper Rate

$305   Youth Regular Camper Rate

$200    Adult Leader for each 6 scouts attending

$285*   Adult Leaders over the 6:1 ratio

Bayern High Adventure Camp  - Garmisch, Germany (150 Total)

11 – 17 July Patrol Cooking Only

$270   Youth Discount Camper Rate

$290   Youth Regular Camper Rate

$180   Adult Leader for each 6 scouts attending

$270*   Adult Leaders over the 6:1 ratio

* Two Adult Leaders attend at Discount Rate as well as any adult leader when the troop meets or exceeds the 6:1 recommended BSA ratio:

1-17 Scouts: Two adults at Discount Rate

18-23 Scouts: Three adults at Discount Rate

24-29 Scouts: Four adults at Discount Rate

Out of Council Troops and individual Scouts please add $30 to the above fees

Cancellation Policy:

•Although it is important for us to know the total number of people attending camp each week including our adult leaders, we do not apply cancellation fees to adult volunteers.

•For cancellations due to medical reasons, a medical certificate is requested, and fees will be waived.

•For cancellations due to family emergencies -- an unforeseen move, etc -- a statement from the family is needed and fees may be waived.

•Cost for Cancellations after 15 April (Alpine and Bayern) and 1 May (Baden-Powell and Italy Cub Resident Camp) and 15 May (Camp Freedom and Cub Resident Camp at Camp Freedom) up to the Wednesday before camp starts is $50.00 per Scout. Be sure to have an e-mail confirming the cancellation.

Cancellations on the Thursday before camp starts and no shows at camp will result in a charge of  $100 *if the above conditions do not apply.

Provisional Scouts (Scouts attending camp without their Troop)

Transatlantic Council supports Scouts attending camp as a troop. There are instances when Scouts wish to attend a different week from their Troop. We wish to serve as many Scouts in our camps as we can. If a Troop, Pack, Crew or Scout family makes its own arrangements to attend camp with another Troop, there are no additional fees. Our office will be glad to assist by providing contact information for Troops attending camp during the week the Provisional Scouts desire.

If a Scout depends on the Camp or Council leadership to find a Troop to host a Scout for camp, there is an additional $30 fee per Scout. There is no guarantee that we will find a willing Troop but we will do our best to support each Scout.

Foreign Currency payments for Registration Fees

Transatlantic Council serves 25 countries in Europe and operates with a US dollar budget. For units that wish to pay registration fees in local currency, they may do so with the understanding that the actual amount of the local currency to dollar conversion will be used to credit fees. Banking service fees vary greatly.  All local currency is exchanged at our local bank and that amount will be credited towards camping fees. If there is a surplus, the amount will be credited to the Transatlantic Council unit account. If the conversion does not pay all the camp fees, the unit should be prepared to pay the balance of fees at camp.  For example, Troop X pays its fees in pound sterling but by the time it is exchanged, after bank fees Troop X is short $75 from its fees, Troop X should be prepared to pay $75 at camp, if the troop was paying the discounted camper rate, we will maintain that rate for the troop.

Questions about the Camp Reservation Policy should be directed to Karen Meier at

0049 160711-3420, or via email at Karen.meier@scouting.org

Questions about specific payments a unit has made or if they have been received should be directed to our Program Administrator at our Council Office. (program@tac-bsa.org)

Yours in Scouting,

Vince Cozzone

Scout Executive

Transatlantic Council, BSA